An HR manager spends half the day gathering information: who is on shift, who is on vacation, who is on sick leave. The Excel schedule lives its own life, and the actual timetable exists only in people's heads. This is not just an inconvenience — it's a waste of time and leads to payroll calculation errors. Configuring employee schedules in Bitrix24 is a task we solve so that all information is in one place, updates automatically, and provides managers with a clear picture. Potential annual savings for an HR manager can be substantial, and the cost of configuration is determined after a thorough analysis. Contact us — we'll assess your project and offer a turnkey solution. Over 7 years of Bitrix24 implementation experience, more than 100 successful projects. Our certified engineers are ready to configure schedules of any complexity. We'll evaluate your project in one day — get a consultation.
Configuring Employee Schedules in Bitrix24: How Is It Done?
A work schedule is a template describing the standard working mode (from Bitrix24 documentation). It is created in Settings → Working Time → Work Schedules. Four types are supported:
| Type | Description | Example |
|---|---|---|
| Fixed (Five-day) | Fixed days and hours | Mon–Fri, 9:00–18:00 |
| Flexible | Fixed number of hours, flexible start | 8 hours per day, start 8:00–10:00 |
| Shift | Alternating work and days off | 2 on 2 off, 12-hour shifts |
| Individual | Custom mode for a specific employee | 4 days of 10 hours each |
Each schedule includes: working days, start and end times, break duration, and standard hours for the period. For complex cases (e.g., night shifts with extra pay), customization is available.
Assigning Schedules — Automating Employee Scheduling
A schedule is assigned:
- To an entire department — all employees in the department follow the same schedule (configured in department properties).
- To a specific employee — a personal schedule if their mode differs from the department (in the employee profile).
If an employee moves to another department, the schedule changes automatically (if tied to the department) or manually (if personal).
Managing Shifts
For companies with shift work (manufacturing, retail, support), shift scheduling is configured:
- Create shift templates: 'Morning 06:00–14:00', 'Day 14:00–22:00', 'Night 22:00–06:00'.
- Assign employees to shifts — manually or by rotation.
- Publish the schedule — employees see their shifts in the calendar.
Shift replacement: if an employee cannot come in, the manager assigns a replacement in the schedule. Change history is preserved.
Absences and Their Integration
Absences are integrated with the schedule. Absence types:
- Vacation — annual paid, unpaid, educational.
- Sick leave — with start and end dates.
- Business trip — with city and purpose.
- Time off — compensation for overtime.
- Work remotely — employee is available but not in the office.
An absence request is created by the employee in Working Time → Absence Schedule → Add Absence. The manager approves or rejects it. Approved absences are automatically reflected in the calendar and schedule.
Why Automating the Schedule Is More Profitable Than Manual Tracking?
Automated scheduling in Bitrix24 reduces the time to create a schedule by 3 times compared to manual tracking. Automation is 5 times more accurate than manual records — the system automatically checks for overlaps and conflicts. Transparency for employees — they see their shifts and absences in their personal calendar. Managers get real-time updates.
| Parameter | Manual Tracking | Bitrix24 |
|---|---|---|
| Accuracy | Lower (human error) | High (automatic checks) |
| Time to create schedule | Hours | Minutes |
| Transparency for employees | Only on request | Always in personal calendar |
| Updates on replacements | Requires manual recalculation | Automatic |
How We Configure the Schedule: Step by Step
- Analyze current time tracking and business processes.
- Create and configure work schedules (fixed, flexible, shift, individual).
- Set up shift scheduling with templates and rotation.
- Integrate absences (vacation, sick leave, business trip, remote work) with the approval process.
- Configure reports: time sheet, vacation balance, absence statistics.
- Train HR managers and team leads on schedule management.
- Guarantee the configuration works and provide support for one month.
What Reports Are Available?
Managers see the team schedule as a table: employees in rows, days in columns. Color coding: working day, day off, vacation, sick leave. Reports include:
- Time Sheet — actual hours worked vs. standard.
- Vacation Balance — days used and remaining.
- Absence Statistics — frequency of sick leaves, time off by department.
What Is Included in Employee Schedule Configuration for Bitrix24?
- Analysis of current time tracking system and business processes.
- Creation and configuration of work schedules.
- Setup of shift scheduling with templates and rotation.
- Integration of absences with the approval process.
- Configuration of reports.
- Training for HR managers and team leads.
- Guarantee of configuration and one month of support.
More information about scheduling capabilities can be found in the official documentation. We'll evaluate your project in one day. Get a consultation — contact us.