Accounting every month collects working time data from three sources: the log at the entrance, Excel notes from managers, and time-off requests in email. The summary is done manually, and errors are discovered after payroll. We set up a time sheet in Bitrix24 so everything is collected in one place with automatic recording and elimination of the human factor.
Manual data collection takes up to 40 hours per month—that's two full working days for an accountant. Automatic time tracking in Bitrix24 reduces this to 30 minutes for checking and exporting. Additionally, payroll calculation errors that can lead to significant financial losses are eliminated.
Why an Excel time sheet is a risk
Excel sheets are not synchronized with actual time stamps, do not account for overtime, and are not tied to legal requirements. For example, if vacation is not reflected in the schedule, an employee may be paid for a working day, requiring recalculation later. Bitrix24 solves these problems: it records start/end of working day on the portal, links schedules to different employee categories, and automatically generates a time report.
Automated tracking processes data 80 times faster than manual—this is not just about speed, but a qualitatively different level of control.
How to set up working time tracking in Bitrix24
On the portal, enable the "Start / End of working day" feature. The employee clicks a button—the system records the time. Additionally, you can configure: breaks (subtracted from total time), day continuation if forgotten (corrected by a manager), and IP or geolocation binding for remote employee control.
For a correct time sheet, you need to assign a schedule to each employee or department. The main types of work schedules are standard 5/2, shift (2/2, 3/3), flexible, and remote. Schedules are assigned via the HR module or custom fields in the employee card.
Step-by-step time sheet setup
- Audit of current scheme—we gather data on employees, their schedules, and tracking rules.
- Create schedule templates—for each category (office, shift, remote).
- Configure absence types—link them to business processes (vacations, sick leaves).
- Overtime rules—thresholds, coefficients, approvals.
- Generate the time report—configure export to Excel and 1C.
Absence types for the time sheet
The time sheet records not only hours worked but also reasons for absence. Each type (vacation, sick leave, business trip, time off, absenteeism) is assigned a code similar to T-12/T-13. Setup includes automatic pulling from the smart process "Vacations" or the absence module. In practice, we link vacations to Bizproc: approval → confirmation → recording in the time sheet.
Example REST request for time sheet export
```php $result = CRest::call( 'timeman.schedule.get', ['ID' => 123] ); // Returns an array of records with time and absences ``` This method is used for integration with 1C via CommerceML.How we set up the time sheet turnkey
The process includes stages: analytics (requirements gathering, studying current schemes), design (creating schedules, overtime rules, absence codes), implementation (configuring Bitrix24, integrating with 1C or accounting), testing (checking on a test month), and deployment (employee training and handover). Get a consultation for your scenario—we'll propose the optimal solution and timeline.
What's included in the setup
| Component | Description |
|---|---|
| Work schedules | Create templates for all employee categories |
| Time tracking | Configure start/end of day, breaks, lateness |
| Absence types | Codes linked to business processes |
| Overtime | Calculation rules and approval of extra hours |
| Time report | Summary report with export to Excel |
| Access rights | Who sees and edits department records |
Comparison of manual vs. automated tracking
| Parameter | Manual collection | Automated time sheet in Bitrix24 |
|---|---|---|
| Preparation time | 40 hours per month | 30 minutes |
| Payroll errors | Frequent (up to 30%) | 0% with proper setup |
| Data transparency | Low | Full, with action history |
| 1C integration | Manual entry | Automatic export |
Setup timeline: from 1 to 5 days depending on scenario complexity. Pricing is calculated individually after an audit of your configuration. Contact us for a preliminary analysis of your system.
The experience of our engineers—10+ years, over 50 Bitrix24 projects. We guarantee the time sheet will work without failures and comply with 54-FZ requirements. Request a consultation to evaluate your scenario—we'll propose the optimal solution and timeline. Get a ready-made time sheet without errors, save time and money.