Fragmented data — grades in Excel, schedule on paper, news in social networks. Teachers spend up to 2 hours a day filling paper journals — 36 hours per month. Parents don't know progress, applicants lose documents. We create a unified platform that integrates electronic gradebook, schedule, news, and personal accounts. Over six years we've launched 20+ portals — from rural schools to federal universities. Contact us — get a free estimate of timelines and cost for your project.
How to Create an Educational Portal That Eliminates Data Chaos?
The portal solves three main pains: fragmented data, low publication speed, lack of personal account. We unify everything in one CMS with a role model: teacher, student, parent, administrator.
- Fragmented data — gradebook in Excel, schedule on paper, news on social media. This is chaos for administration, students, and parents. Our portal integrates everything into one platform.
- Low publication speed — news takes days to prepare. We automate: teacher submits via CMS, post appears in 5 minutes.
- Lack of personal account — parents don't know how their child is doing. A personal account with grades, attendance, and notifications solves the problem.
How We Do It
Stack: Laravel 11 / Python Django on the backend, React 18 + Next.js 14 on the frontend. Database PostgreSQL, cache Redis. Containerization Docker. Hosting: Selectel or Beget, or cloud via Cloudflare.
Case Study from Our Practice: Moving from Excel to Electronic Gradebook — Development of an Educational Portal
For a client — a school with 500 students — we replaced scattered XLS files with a centralized gradebook. We implemented automatic final grade calculation, export to FGIS "My School". Grade entry speed increased 4 times, reports are generated in seconds instead of a day.
| Metric | Before | After |
|---|---|---|
| Time to enter grades (class) | 25 min | 6 min |
| Time to generate a report | 2 hours | 3 seconds |
| Calculation errors | 12% | 0% |
Electronic Gradebook: How to Automate Academic Performance Tracking?
The key module. Structure: class → subject → student list → grades by date/topic. Final grades for the period are calculated automatically or entered manually. Sync with FGIS "My School" and Dnevnik.ru via API. Our electronic gradebook is 10 times faster than Excel tables for report generation.
Why Is ESIA Integration Important?
Parents and students log in via Gosuslugi (ESIA) — no separate logins needed. This complies with Federal Law 152 on personal data. ESIA is mandatory for state institutions. We guarantee correct integration.
Schedule
Public schedule with filters by class, teacher, room. Export to iCal. Push notifications for changes.
Online Document Submission
Applicant fills out a form, uploads scans of diploma and passport. Admissions office manages applications via CMS. Email notifications at each step.
News and Events
News feed, event announcements, photo galleries. Teachers and press office publish independently via CMS.
Technical Requirements for Hosting
- PHP 8.1/8.3 or Node.js (for backend)
- PostgreSQL or MySQL
- Redis for caching
- Docker for builds (recommended)
- Disk space from 20 GB (depends on data volume)
Process
- Analysis — discuss goals, roles, scenarios.
- Design — prototypes, interface approval.
- Implementation — iterative, demo every 2 weeks.
- Testing — unit tests, integration, acceptance.
- Deployment — to your hosting or our server.
- Support — 1-year warranty, then paid maintenance.
What's Included
- Source code, API documentation, access credentials.
- Instructions for teachers and administrators.
- Staff training (webinar).
- Post-launch support (6 months).
Module Comparison
| Module | Basic Version | Extended Version |
|---|---|---|
| News and events | Yes | Yes + multi-site |
| Schedule | Yes | Yes + iCal, push |
| Electronic gradebook | No | Yes (auto-calc, reports) |
| Parent personal account | No | Yes |
| Online document submission | No | Yes |
| ESIA integration | No | Yes |
Estimated Timelines
- Informational portal with news and schedule: 2–4 weeks.
- With electronic gradebook and personal accounts for all roles: 3–5 months.
- Full platform with integrations and document submission: 5–8 months.
Cost is calculated individually for your tasks. Over 5 years on the market, 60+ projects completed. Order a portal development — we'll fix requirements and get started. Get a consultation: write to us — we'll prepare a detailed proposal.