Event Agency Portal Development
An event agency website is a portfolio showcase and conversion platform for attracting corporate and private clients. Main goal: convert visitor to inquiry submission.
Site Structure
Services: corporate events, conferences, team building, celebrations, weddings — each with detailed description of inclusions, approximate costs or "from N rubles".
Portfolio: completed projects with photos, videos, task description, scale (N guests), client review. Portfolio is the main trust-building tool for events.
Team: photos and descriptions of key organizers. Clients want to know who will manage their event.
Service/vendor catalog: if agency acts as aggregator — performers, hosts, catering, decor, venues with prices and portfolios.
Event Budget Calculator
Interactive tool: event type, guest count, format (cocktail/sit-down), desired services (music, photo/video, decor) → estimated budget. Lead generation tool: after calculation — form for detailed quote.
Inquiry Form with Brief Questionnaire
Event inquiry is not just contacts. Brief form: event type, date, location, guest count, budget, wishes. Data goes to CRM with manager notification.
Client Personal Account
After contract signing:
- Preparation checklist with deadlines
- Documents (contract, estimate, program)
- Task status
- Chat with organizer
Photo and Video Gallery
Event portfolio is significant media volume. Lazy loading, CDN optimization. Closed access option to post-event photos for clients.
Timeline
Website with portfolio, services, calculator, inquiry form: 2–3 weeks. With client personal account, checklist management, CRM integration: 6–10 weeks.